Strengthen the organisational and project management competences of youth organisations.
Project
MaxiNGO
Optimising NGO Work through Digital Tools, Communication and Project Management
MaxiNGO is an Erasmus+ cooperation project that helps youth organisations improve the way they plan, coordinate, communicate and implement their work. The project supports NGOs in becoming more organised, sustainable and effective in their daily project management and international cooperation. Through a training course, local activities, exchange of practices and practical resources, MaxiNGO strengthens the capacity of youth organisations to manage projects, support teams, use digital tools and create meaningful impact.
Overview
Quick
Facts
Programme
Erasmus+ KA210-YOU Small-scale Partnership in Youth
Project title
MaxiNGO
Duration
2025–2026
Coordinator
Keep the Change, Latvia
Partner countries
Latvia, Germany, Greece, Portugal
Partners
Keep the Change, eSquare e.V., Hellenic Youth Participation, Associação Jornada Convidativa
Main fields
NGO management, project management, digital tools, quality youth work, communication, dissemination
eSquare e.V. role
Partner organisation
Status
Ongoing
About
About the
Project
MaxiNGO was created to support youth organisations in improving the quality and efficiency of their work. Many NGOs manage international projects, local activities, teams, participants, budgets, communication and follow-up processes at the same time. Without clear systems, this can become overwhelming and reduce the long-term impact of their work.
The project focuses on practical solutions for everyday NGO work. It brings together partner organisations to exchange experience, analyse challenges and develop tools that help NGOs coordinate projects, communicate with teams, prepare participants, organise documents, manage dissemination and evaluate results.
MaxiNGO combines non-formal education, peer learning, practical workshops, digital coordination tools and local implementation. The project supports youth organisations in building stronger internal systems and more sustainable working practices.
Context
Why this project
exists
Youth organisations often work with limited time, small teams and many parallel responsibilities. They need clear structures, practical templates and digital tools that make their work easier and more sustainable.
MaxiNGO responds to this need by helping NGOs optimise their work processes. The project creates space to discuss real organisational challenges, test practical solutions and develop resources that can be used by youth organisations beyond the partnership.
The project strengthens quality youth work by focusing not only on activities, but also on the systems that make good activities possible.
Goals
Project
Objectives
Support NGOs in using digital tools for communication, coordination, planning and documentation.
Improve the quality of participant selection, preparation, evaluation and follow-up processes.
Develop practical templates, examples and resources that can support everyday NGO work.
Promote sustainable dissemination, cooperation and organisational learning among youth organisations.
Timeline
Project
Journey
- 01
Project preparation and coordination
The project begins with coordination between partners, clarification of responsibilities, preparation of the training course, communication with participants and collection of organisational needs. Partners align expectations, timelines and practical arrangements.
- 02
Training Course — Latvia
10–15 July 2025 · Bernāti, Latvia
The international training course brings together representatives of youth organisations to explore NGO management, project coordination, quality standards, teamwork, internal communication, digital tools, dissemination and sustainable impact. Participants exchange experience and work on practical solutions for real organisational challenges.
- 03
Local testing and implementation
After the training course, partner organisations and participants test selected tools, templates and methods in their local contexts. This phase helps check what works in practice and how the resources can be adapted to different organisational realities.
- 04
Toolkit and resources development
The project develops practical resources for NGOs, including templates, examples, instructions, dissemination guidance, evaluation tools and project management tips. These materials are designed to be useful, simple and adaptable.
- 05
Dissemination and multiplier events
Partners share the project results through local activities, communication channels, social media and multiplier events. The aim is to make the resources visible and useful for other youth organisations and NGOs.
- 06
Finalisation and sustainability
The project concludes with the finalisation of resources, collection of feedback, evaluation of results and planning for future use. The developed tools and practices can continue supporting NGOs beyond the project lifetime.
Gallery
Project
Moments
Outputs
What we
create
Practical NGO templates for project coordination, participant management, agreements, calls, application forms and activity documentation
Digital coordination practices for planning, communication, teamwork and document organisation
Dissemination resources including social media examples and Canva-based templates
Evaluation and reflection tools for organisational learning
Project management guidance from partner organisations
A toolkit / resource collection supporting everyday NGO work
Audience
Target
Groups
Youth organisations wanting to improve quality, structure and sustainability
Project coordinators responsible for planning, implementing, documenting and reporting
Youth workers and educators organising educational activities and supporting participants
NGO teams and volunteers contributing to communication, logistics, dissemination, evaluation or follow-up
Small or newer NGOs needing practical tools, examples and systems
Results
Expected
Results
- Training course for youth organisation representatives
- Collection of practical NGO management templates
- Examples of participant selection and preparation tools
- Evaluation and reflection instruments
- Dissemination guidance and social media examples
- Digital coordination tool recommendations
- Good practices from partner organisations
- Toolkit / resource collection for NGOs
- Local testing and dissemination activities
- Multiplier events and project updates
Resources
Downloads and
Resources
Project materials, infopacks, templates, dissemination examples and practical NGO management resources will be added here during the implementation of MaxiNGO. eSquare e.V. participates as a partner organisation from Germany, contributing experience in Erasmus+ project management, non-formal education, digital tools, creative dissemination and international cooperation.
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